ANNUAL COUNCIL MEETING
OF MELKSHAM TOWN COUNCIL
MONDAY, 13 MAY 2019
AT 7.00PM AT THE TOWN HALL
Public Participation – To receive questions from members of the public.
In the exercise of Council functions. Members are reminded that the Council has a general duty to consider Crime & Disorder, Health & Safety, Human Rights and the need to conserve biodiversity. The Council also has a duty to tackle discrimination, provide equality of opportunity for all and foster good relations in the course of developing policies and delivery services under the public sector Equality Duty and Equality 2010.
1. ELECTION OF TOWN MAYOR
2. DECLARATION OF ACCEPTANCE OF OFFICE. To receive the Declaration of
Acceptance of Office by the newly elected Town Mayor
3. APOLOGIES. TO RECEIVE APOLOGIES FOR ABSENCE
4. ELECTION OF DEPUTY MAYOR
5. DECLARATION OF ACCEPTANCE OF OFFICE. To Receive the Declaration of Acceptance of Office by the newly elected Deputy Town Mayor.
6. DECLARATIONS OF INTEREST
To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council.
Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests.
7.1 To approve the minutes of the Extra Ordinary Town Council meeting held on
23 April 2019.
8. COMMITTEE MINUTES
To receive the minutes of the following Committee meetings:
8.1 Asset Management 18 February 2019, 1 April 2019 (draft)
8.2 Community Development 25 February 2019
8.3 Planning Committee – 11 March 2019, 25 March 2019, 8 April 2019 (draft)
9. CALENDAR OF MEETINGS
To approve the Calendar Year of meetings for the Municipal Year 2019-2020.
10. COMMITTEE MEMBERSHIP
To appoint Members to Committees:
8.1 Economic Development & Planning (9 Members)
8.2 Finance & Admin (9 Members)
8.3 Asset Management (9 Members)
8.4 Community Development (7 Members)
8.5 HR Sub Committee (Town Mayor, Deputy Mayor + 3 Members)
8.6 King George V Sub Committee (5 Members)
8.7 Town Hall & Assembly Hall Sub Committee (5 Members)
To appoint Members to Committee Working Groups:
8.6 Finance Working Group (5 Members)
11. WORKING GROUPS. To appoint members to Working Groups:
Working Group Current Councillors 2018/19
Assembly Hall/Town Hall Mitcham, Sankey, Welch, Westbrook, Wiltshire
Flooding/Emergency Planning Aves, Watts, Wiltshire
Health Forum Fiorelli, Pain, Wiltshire
Task/Finish Group Councillors
Bloom Reps from Bloom group to liaise with
Civic Awards Iles, Mitcham, Illman, Welch, Westbrook
Civic Service (Community Celebration) Welch, Westbrook & Lorraine McRandle, (Aves, Fiorelli, Hubbard, Pain, Illman)
Community Plan Aves, Pain, Sankey, Watts, Welch, Westbrook
Gateway Signage Hubbard, Aves, Iles, Spencer, Pain
Grants Pain, Mitcham, Illman, Welch, Westbrook
Market Place Toilets Welch, Westbrook + (reps MWPC)
Play Areas Fiorelli, Hubbard, Iles, Illman, Watts, Westbrook
Town Team (incl Shop Local/FP) Andrewes, Aves, Brown, Fiorelli, Hubbard, Iles, Pain, Illman, Watts, Welch, Westbrook
Tree Planting/WW1 Commemoration Aves, Fiorelli, Watts, Welch, Wiltshire
Underpass Art Project Iles, Fiorelli, Sankey
800th Anniversary Market Charter Aves, Iles, Mitcham, Illman, Welch, Westbrook
Green Spaces Aves, Watts, Westbrook, Welch,
12. APPOINTMENT OF TOWN COUNCIL REPRESENTATIVES ON OUTSIDE BODIES:
To confirm/appoint representatives on outside bodies.
N.B. If a councillor has a conflict of interest between their opinion and Town Council policy, they should inform the Town Clerk and find a replacement to represent the Council on the appropriate outside body. Alternatively they should represent the Council’s views, adding their own view as a personal view or minority report.
Outside Body Councillor
2385 (Melksham) Air Training Corps Watts (Aves sub)
Community Safety/NPT Mitcham
(Dementia Friendly Group) Mitcham
Elblag Twinning Association Aves/Welch
Melksham Adventure Centre Hubbard
The Chamber Aves/Pain
Melksham Charities Sankey/Andrewes
Melksham Council of Community Service Welch
Melksham League of Friends Welch
Melksham Trust Wiltshire
North Operational Flood Working Group (NEW 2019) Vacancy
Rachel Fowler Centre Management Committee Mitcham
Rainbow Day Centre Westbrook
Riverside Club Management Committee Aves
Shurnhold Fields (Friends of) (NEW) Aves
TransWilts/MRDG (NEW) Westbrook
Wiltshire Association of Local Councils Pain
Wiltshire, Swindon & Oxfordshire Canal Partnership Wiltshire/Vacancy
13. TO APPOINT REPRESENTATIVES TO THE FOLLOWING:
Neighbourhood Planning Steering Group Watts, Wiltshire (Westbrook substitute)
Community Area Partnership K Iles
Area Board Pain
Shurnhold Fields Aves, Spencer-Illman, Welch, Westbrook (Any 3 from 4)
Young Melksham ‘Celebration of Youth’
14. TREE WARDENS
To approve by resolution the appointment of voluntary Tree Wardens Annie Benham-Taylor and John Stewart for the forthcoming year.
15. TOWN MAYOR’S ANNOUNCEMENTS
16. NEIGHBOURHOOD PLAN
As alternative consultants are sought in order to move the Neighbourhood Plan to
Regulation 14 stage (submitted to Wiltshire Council for consultation) by 1 July 2019,
the Town Clerk seeks delegated authority from Members in order to authorise
expenditure required to get the plan to this stage. (Neighbourhood Plan Steering
Group Minutes of 1 May 2019 attached)
17. 800th ANNIVERSARY OF MARKET CHARTER.
To approve installation of plaque on the Town Hall to commemorate the 800th
Anniversary of the Market Charter.
18. ELECTRONIC COMMUNICATION - THE LOCAL GOVERNMENT (ELECTRONIC
COMMUNICATIONS) (ENGLAND) ORDER 2015.
In preparation for the transition to Modern.Gov the following resolution is
required. (Legislation circulated with agenda):
Members are required to make a resolution to confirm their agreement to receive
agendas by electronic means.
19. EQUALITY AND DIVERSITY POLICY. Following a Notice of Motion from Councillor
Sankey. In response to the Motion, the Town Clerk has prepared an Equality &
Diversity Policy – attached.
Members are requested to approve by resolution the Equality & Diversity Policy.
MOTIONS WITH WRITTEN NOTICE (STANDING ORDER 9)
The following written notice was received by the Proper Officer on Monday 29th April 2019, submitted by Councillor Mike Sankey. Councillor Sankey will speak to the motion.
Background to the Motion:
We are lucky indeed in Melksham to have so many voluntary organisations that help others, especially those who experience social exclusion for whatever reason.
Sadly there remain in these otherwise enlightened times people who are excluded for more sinister reasons. I am talking about people being treated less favourably on the grounds of their race, religion, gender, sexual orientation and age to name just a few. To be treated less favourably for these reasons is bad enough, but prejudice all too often manifests itself in the form of bullying......not just physical, but emotional and cyber bullying, (especially via social media). We also have the spectre of County lines, where vulnerable people are pressurised into doing things they wouldn't otherwise consider, nor which they are comfortable with. I feel that we as a Town Council can set a positive example, and I would like to see us state as one of our values, that we see bullying in any form, for whatever reason as totally unacceptable, and something that we won't tolerate. All residents have the right to be treated with respect and lead a life free from bullying. We could declare all Council public buildings as somewhere people can seek temporary refuge if they feel threatened and moral support to deal with it. The natural progression from this would be for us to persuade all business owners to do the same......there has been an age friendly initiative in the town, and we seek to be dementia friendly, lets extend these schemes to declare ourselves anti bullying also?
Wiltshire Council have adopted a policy, I feel that we as a town should invite all our voluntary groups and like-minded individuals, young or old to help us develop a policy and strategy, and possibly have a day of action to launch it?
‘That Melksham Town Council forms a working group to invite interested groups in our town for example, Young Melksham, over 55 forum, PHAB and Wiltshire Mind (to name a few examples) to work with us to develop our Policy and a plan on how to deliver it.
20. GATEWAY SIGNAGE. To approve design, expenditure and location of signs. (Report
from Acting Deputy Town Clerk attached)
21. CIVIC SERVICE. To approve the recommendation of the Working Group:
To move away from having a church/religious service as from 2019 and to hold a ‘Community Celebration’ in the Summer in KGV starting from 2020 to celebrate the great community of Melksham.
22. SHURNHOLD FIELDS.
22.1 Minutes of Shurnhold Fields Recreation Development Working Party meeting
on 21 March 2019 and 17 April 2019. (To note)
22.2 Minutes of Friends of Shurnhold Fields Group, 27 March 2019. (To note)